Business software for subcontractors
A subcontractor lives between several main contractors, each with their own jobs, variations and payment dates. BusinessPilotOS keeps each client, job, quote and invoice together so you can see what you are owed and what each package really earned.
Several main contractors at once
Keep each main contractor as a client with its own jobs and quotes, so a variation or an overdue invoice is easy to find.
Staged payments
Invoice a job in stages as work is completed, and see which stage is paid and which is outstanding.
Costs that vanish into the job
Link materials, labour and equipment hire to the job they belong to, so profit is the invoiced subtotal minus those linked costs.
How a job flows through it
- 1Add the main contractor and the site
- 2Price the package as an itemised quote
- 3Create the job and assign your crew
- 4Link materials and labour costs to the job
- 5Invoice in stages and record each payment
Who it suits
Trade subcontractors and small specialist firms working under main contractors on several sites.
What to know before you start
There is no retention tracking, progress-claim certification or tax-scheme handling built in; stage invoices are created by your team. Cost linking is manual.
Frequently asked questions
Can I invoice in stages?
Yes. Create separate invoices for each stage of a job and track each payment.
Can I see profit per job?
Yes, once costs are linked to the job. If costs are missing, the product says profit cannot be fully calculated.
Can I track which main contractor pays slowest?
Yes. Each main contractor is a client record, and overdue invoices are listed per client.